Tips & Tricks

A little bit of help in writing your project proposal

  1. Before creating a project proposal, please make sure you select the right funding type and phase of research, since you cannot change this without creating a new form for a project proposal.
    - In case a project proposal contains activities that belong to different research phases, please choose the earliest research phase of the project, except:
    - If prospective (interventive) clinical research is part of the project, always choose the research phase ‘Clinical research’; those parts that fall within a previous phase (side studies) can be described as separate work packages within the work plan. Do not select the phase ‘Clinical research’ when only patient material is used (e.g. for identification or validation of targets/leads) or when the study is an observational study.
  2. Please choose a funding type that best fits your project. For example, do not choose Unique High Risk only because your project is smaller in scale or funding.
  3. Many answers to your questions, and more, can be found in the Guidelines. Please keep them close at hand when writing a project proposal. Contact KWF in case of any questions, for instance about in which research phase or funding type your project fits best.
  4. Most, but not all, questions are obligatory. In the project proposal it is visible which fields must be filled in.
  5. Use plain text when working with external word processors (MS Word, Pages, etc.) since you cannot import formatted text into KWF GMS. Style information (bold, italic, numbering, hyperlinks, etc.) will be lost once pasted into KWF GMS. You can edit your text in KWF GMS. The usual editing options are available for most fields.
  6. Limit the amount of work packages. For straightforward projects, 1 or 2 work packages are sufficient. Even in case of more complex projects, try to limit the number of work packages.
  7. For project proposals that fall within the Exploration track, 2 to 3 milestones in total (not per work package) are sufficient; for project proposals within the Development track, 3 to 6 milestones in total (not per work package) will do. Milestones are defined as critical points in time to ascertain that sufficient and successful progress has been made on the project.
  8. Please use descriptive file names (and preferably descriptive headers) for each of the documents belonging to your project proposal that you upload to KWF GMS, so reviewers and members of the KWF Board of Advisors can easily distinguish use descriptive file names (and preferably descriptive headers) for each of the documents belonging to your project proposal that you upload to KWF GMS, so reviewers and members of the KWF Board of Advisors can easily distinguish them.
  9. In case you make use of a service provider, please remember to upload a quotation. This is obligatory.
  10.  Be aware that there is a difference between a development plan and a dissemination plan.
    - In a dissemination plan, you describe:
    a) how you will ensure that the knowledge/skills/technology resulting from your project will be transferred to potential users and benefit scientists, clinicians, care professionals, patients, and policy makers (i.e., which actions you take to disseminate the knowledge obtained; e.g., through a scientific publication, speaking at a conference, or talking to clinicians);
     b) your strategy to protect the knowledge/skills/technology obtained during this project (e.g. patents, trade secrets, copyrights, trademarks, registered designs).
    - In a development plan (only applicable for research projects in the development track), you describe:
    a) all steps an invention should pass after finishing the project in order to be applied in practice, thus becoming available to patients, the public, caregivers, and other end-users;
    b) which risks and opportunities there are and which preliminary actions could be taken.
  11. KWF does not have a research agenda or specified research priorities. The classification codes you need to provide are solely for the purpose of internal administration of your project proposal and to make sure we appoint the right programme coordinator to your project.
  12. If you want to involve patients or a patient organisation in (the development of) your research proposal, please make sure you contact the patient (organisation) in a timely manner.
  13. If you are collaborating with other organisations, or if there is co-funding, please be aware that VAT (btw) might play a role.
  14. Provide a good list of potential external reviewers to ensure the right experts in the field review your proposal. Make sure these reviewers have no conflicts of interest (e.g. recent copublications, having worked in the same lab).
  15. Please start your final submission in time. You may encounter unexpected errors or messages when submitting (e.g. you forgot an obligatory field) and the system automatically closes the minute of the deadline. At the deadline, your proposal automatically changes status to ‘Missed Deadline’.

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Apply for funding

​You can submit your project proposal through the new KWF Grant Management System (KWF-GMS).